Make it Happen – Our Voice • Our Community • Forward Momentum
District 221
Inaugural District Council Meeting
Your voice matters. Your participation matters. Together, we Make it Happen.
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Welcome to the inaugural District Council Meeting of Toastmasters District 221!
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This meeting brings together our District leaders and club representatives to conduct the official business of our new District, make important decisions for the 2026–2027 program year, and continue building the foundation for District 221.
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Meeting Documents
District Council members are encouraged to review the meeting materials before September 29 so that everyone comes prepared to participate in the business of the District.
District Council Meeting Agenda
Review of the official agenda and order of business for the September 29, 2026 District Council Meeting.
Previous District Council Meeting Minutes
Review the minutes presented for approval from the previous District Council meeting.
Proposed 2026–2027 District Budget
Review the proposed District 221 budget recommended by the District Executive Committee for consideration by the District Council.
District Officer Appointments
Review of the appointed District Officers presented to the District Council for confirmation.
District Success Plan
Review the District 221 Success Plan outlining our goals, strategies, and priorities for the 2026–2027 program year.
Meeting Documents
District Council members are encouraged to review the meeting materials before September 29 so that everyone comes prepared to participate in the business of the District.
District Council Meeting Agenda
Review of the official agenda and order of business for the September 29, 2026 District Council Meeting.
Previous District Council Meeting Minutes
Review the minutes presented for approval from the previous District Council meeting.
Proposed 2026–2027 District Budget
Review the proposed District 221 budget recommended by the District Executive Committee for consideration by the District Council.
District Officer Appointments
Review of the appointed District Officers presented to the District Council for confirmation.
District Success Plan
Review the District 221 Success Plan outlining our goals, strategies, and priorities for the 2026–2027 program year.
WHAT WILL THE DISTRICT COUNCIL CONSIDER?
During the September 29 meeting, the District Council will conduct the official business of District 221, including:
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Approval of the previous District Council meeting minutes
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Consideration and approval of the proposed 2026–2027 District Budget
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Confirmation of District Officer appointments
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Presentation of the District Success Plan
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District Officer and Division Director reports
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Consideration of District procedures and other business properly brought before the Council
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Please refer to the official District Council Meeting Agenda for the complete order of business.
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QUORUM — YOUR PARTICIPATION MATTERS
Quorum
A quorum must be present for the District Council to conduct official business and act on the items before the Council.
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For a District Council meeting, a quorum consists of one-third of all eligible Club Presidents and Vice Presidents Education (VPEs) from District 221 clubs.
What does that Mean?
Each District 221 club has two representatives on the District Council:
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Club President
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Vice President Education
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The total number of eligible Club Presidents and Vice Presidents Education is used to determine quorum. At least one-third of those eligible club representatives must be present for quorum to be established.
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Members of the District Executive Committee are also members of the District Council; however, District Executive Committee positions are not included when calculating the one-third requirement for quorum
Why Quorum Matters?
Without quorums, the District Council cannot conduct the official business requiring Council action.
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That means your participation directly affects our ability to move District 221 forward.
Register to Attend
Club Presidents and Vice Presidents Education: please register and attend.
Every club represented brings us closer to quorum and ensures that the voices of our clubs are part of the decisions we make together.
BEFORE THE
MEETING
To help us begin promptly and ensure orderly credentials and voting process, District Council members should:
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Register for the meeting in advance.
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Review the agenda and meeting documents before September 29.
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Join Zoom using the same name used during registration.
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Display your first and last name in Zoom.
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Add your position (Pres or VPE, and then your name)
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Join early to allow time for credentials verification.
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Be prepared to participate in discussion and voting.
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Additional credentials and voting instructions will be provided as appropriate.
QUESTIONS OR
NEW BUSINESS
Questions are welcomed and encouraged.
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If you have a question regarding the agenda, meeting documents, or wish to bring an item of new business to the attention of the Chair, please contact:
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Kathleen Davis-Bierman, DTM, District Director
director@tmd221.org
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Please submit proposed new business as early as possible so that any procedural or supporting information can be addressed appropriately before the meeting.
TOGETHER,
WE MAKE IT HAPPEN
Our inaugural District Council Meeting is an important milestone for District 221. It is where the voices of our clubs and District leaders come together to conduct our business, establish our direction, and move our new District forward.
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Come prepared. Come informed. Bring your voice.
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Our Voice • Our Community • Forward Momentum
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Together, let's Make it Happen!